BECOME A STALLHOLDER
How to apply
The mission of the Castlemaine Farmers market is to promote a positive profile for food, wine and related products in the region and to encourage and support the economic viability of small scale farmers and producers.
Sunday Monthly Market Application Form
or post to Castlemaine Farmers Market
PO Box 912 Castlemaine 3450
Please complete and send the application form, then email
your insurance details (insurance provider, policy number, public liability away from production site, expiry date) and other documents (eg proof of certification), to firstname.lastname@example.org.
Your application will be more favourably considered if you are VFMA accredited or are in the process of VFMA accreditation. For more information on VFMA accreditation, go to www.vicfarmersmarkets.org.au.
All food stalls are required to register for an itinerant trade permit to operate at CFM. This permit is free and can be obtained online at www.streatrader.health.vic.gov.au. If your business is already registered on streatrader you will simply need to add CFM as a new trading location.
Structure of Market
The Market is organised as a community based incorporated association that operates according to the Model Rules of the Incorporation Act. A management committee represents community, stakeholders, farmers and producers.
The Castlemaine Farmers Market is a not for profit enterprise. Stallholder fees and other funds are used for the management, promotion and maintenance of the market.
Objectives of the market are to:
1. Provide a venue for farmers and producers to sell their own product direct to the public.
Produce should be sold by the person, family member or employee who is directly involved in the growing or making of the product. Resellers are not permitted to be vendors.
Castlemaine Famers Market has made a number of exceptions to the rule:
a. Where the reseller is a small business and the product is not currently available within 100km of the Castlemaine Farmers Market
b.Where the availability of the product will enhance the variety, choice and quality of what is on offer at the Castlemaine Farmers Market
2. Sell food and beverages produced in the Central Victoria region. The boundaries are flexible to a degree but the region in general is regarded as bounded by Bendigo, Heathcote, Kyneton, Creswick and Avoca.
3. Limit goods sold at the market primarily to primary produce (including small livestock), fresh food and value added and processed edible produce.
Exceptions to this list are potted herbs, food bearing plants, flowers, compost and natural fertilizers. Derivatives from herbs and livestock such as essential oils may be sold at the discretion of the committee.
Value-added products such as cheese, jams, chutneys and so on must be manufactured in Victoria and preference will be given to stallholders who grow their own ingredients.
Produce from original stock that is not able to be grown locally, for example, tea and coffee, must be value-added in Victoria.
4. Promote quality, purity and freshness for all produce with particular emphasis on organic farming methods. Labeling of organic produce should be in accordance with industry guidelines and the origins of all produce should be clearly communicated. Certification of organic status must be displayed on your stall.
5. Increase understanding between the consumer and producer through stall holders interaction and discussion with their customers.
6. Promote the use of environmentally sensitive practices, including the use of recycled and cloth bags.
7. Encourage the consumption of nutritional foods through the diversity of produce available.
8. Display clearly the price of all produce. Prices should represent ‘good value’ in the general market place (which shoppers will use as their benchmark).
9. Follow best practice in food handling. Under the Food Act 1984 a state-wide, single registration enables food stalls, mobile food premises and food vending machines to operate anywhere in Victoria. These food businesses must be registered (as a food stall, mobile food premises or vending machine) in the municipality in which they are based (or garaged). Class 4 food business which are exempt from registration are still required to notify councils of their intent to trade contact 03 5471 1769. More information here.
Anyone selling alcoholic beverages must obtain the appropriate license from Liquor Licensing Victoria at the stallholder's expense. Information on liquor licenses may be found at www.liquor.vic.gov.au.
10. Create an inviting and relaxed ambience to make the Farmers Market a positive and enjoyable experience for all.
Market day and hours
Castlemaine Farmers Market (CFM) will be held on the first Sunday of each month during the year, except January, whatever the weather.
The market operates in the IGA car park, adjacent to Victory Park. In December and February the market operates in Victory Park itself.
Single stall sites have a three-meter frontage and are suitable for a trestle table and shelter.
Vehicles may NOT stay on site during the market unless by special arrangement. The CFM site marshal will direct you to your site. If you are selling from a refrigerated van or trailer, please note this on your application form and we will try to accommodate you.
Access to the site is from 7.00 am. Stallholders must arrive by 8:00 am and no vehicle movement will be allowed between 8.30 am and 1.00 pm. No vehicles will be allowed to park in the market precinct (IGA car park, Forest Street or Barker Street adjacent to the market) unless by prior agreement. Note: this is so your customers may have ready access to the market.
The presentation of your site is your responsibility and its appeal will have an impact on your sales. When or if you sell out, please do not pack up your stall and leave a hole in the market. Write a ‘sold out, see you next time’ or similar note for disappointed customers.
The fee per site is $38 ($43 with power) per market; add $15 if you need a vehicle on site. (Powered and vehicular sites have limited availablity.) These fees include a $3 VFMA charge. Double stalls may be available on application. Fees are to be paid in advance as confirmation of a booked stall. Fees will not be refunded unless you give a minimum of seven days’ notice to the CFM if you cannot attend the market. We require a three month commitment from new stallholders to ensure continuity of product availability, including three months pre-payment).
Please send a cheque or money order pay by direct bank deposit).
CFM BANK details: BSB 633 000 Account number 120893904 Central Victoria Farmers Market Inc. Include your name on the remittance. Please notify us if you have paid by direct bank payment and we will issue you with a receipt.
Cheques payable to Central Victoria Farmers’ Market. PO Box 912 Castlemaine 3450.
Stallholders should provide their own weatherproof covering or shade depending on the season. If you have a gazebo or tent, you must have weights to anchor it down in gusty winds.
A very limited number of powered sites are available. If you need to cook produce, you should bring your own gas-cooking equipment but you must still make arrangements with us so we can assess safety and space requirements. All power leads are to be regularly tested and tagged.
Stallholders are expected to maintain high standards of honesty and integrity and to conduct themselves in a courteous, business-like way.
If there is a dispute or stallholders are unclear about the Castlemaine Market criteria, stallholder information and operational guidelines or site issues, the Castlemaine Farmers Market committee will make a determination. Day-to-day issues will be resolved by the CFM Manager who will assure compliance by delivering fair warning for alleged infringements either verbally or if necessary, in writing. If the dispute is not resolved, the CFM Manager may recommend permanent removal of the stallholder’s booking.
Stallholders must have their own product, business and/or personal liability insurance. A copy of this is to be submitted with your application.
While it is preferable that stallholders do not bring their dog (s) to the market stallholders who do bring their dog(s) to the market must keep them restrained at all times.
The CFM committee of management to make final decisions on the number, variety, rent and location of stalls. The committee also reserves the right to withdraw invitation to any stallholder who does not comply with the stated objectives or causes unnecessary conflict within the market.
or post to Castlemaine Farmers Market
PO Box 912 Castlemaine 3450